HPD Marketing Monitor Services in NYC

MGNY provides ongoing marketing monitoring for income-restricted apartments, supporting owners with re-rentals, applicant review and the reporting required by their buildings’ programs. The work continues after the initial lease-up: a vacant unit, a new household or a reporting request can each require a different set of records and approvals.

Need support with a vacancy or an existing monitoring assignment? Call (212) 343-1111 or contact MGNY about your building. Bring the property address, governing program documents and any approaching filing or vacancy dates.

What work does monitoring cover?

MGNY’s monitoring services address the following areas, as required by the applicable program and the building’s agreements:

• Vacancy and re-marketing: coordinating the return of affordable units to the market after necessary repairs, under the relevant HPD requirements.
• Household review: checking the income, occupancy and applicant information required for the unit.
• Approval and leasing: coordinating required applicant approvals before lease execution.
• Program restrictions: addressing applicable limits on entity tenants and other occupancy conditions.
• Records and reporting: maintaining the rent-roll information needed for required submissions, including quarterly reporting where applicable.

The governing documents determine the reporting cycle, approval steps and occupancy rules. One building’s requirements should not be assumed to apply to every income-restricted property.

What information is useful when appointing a monitor?

Prepare the current affordable-unit rent roll, regulatory agreement or other program documents, recent monitoring submissions, open agency correspondence and details of vacant or soon-to-be-vacant units. For a change of monitor, identify who holds the historical applicant and tenant files and what work is still open. These records help define the scope of the next engagement.

How does monitoring connect to leasing and registration?

For a building approaching its first lease-up, see HPD lottery management. For ongoing rent stabilization administration, see DHCR registration and compliance and lease management. We can discuss which work belongs in the monitoring engagement and which requires a separate service or outside counsel.

For background, read our explanation of Mandatory Inclusionary Housing and the NYC housing lottery guide. Official marketing materials are available from HPD.

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